‍Privacy Policy - March 2025

At Carry Wouters, I value your privacy and am committed to protecting your personal data. As a calligrapher and letter artist, I adhere to the General Data Protection Regulation (GDPR) and follow an opt-in approach to processing your personal data. This Privacy Policy outlines how I collect, use, and protect your information in accordance with GDPR and applicable data protection laws.

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1. Information I Collect

I collect and process the following types of personal information:

• Personal Identifiable Information (PII): Name, email address, phone number, etc., when you voluntarily provide it by contacting me (e.g., via the contact form) to inquire about or commission my calligraphy and lettering services.
• Website Hosting Data: My website is built and hosted on Webflow. As part of providing this service, Webflow's servers automatically log essential technical information required for the website to operate securely and efficiently. This may include data such as your IP address, browser type, operating system, referring URLs, and the pages requested on this site. This information is primarily used for server administration, security monitoring, and ensuring website functionality. It is not used by me for detailed individual user tracking or marketing analytics (as services like Google Analytics are not implemented on this site).
• Cookies and Tracking Technologies: This website does not use cookies or similar tracking technologies.

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2. How I Use Your Information

I use your personal data for the following purposes:

• To provide services: To fulfill commissioned calligraphy and lettering projects as requested and agreed upon.
• To communicate with you: Responding to your inquiries submitted via the contact form, providing updates related to commissioned work, discussing project details, and managing our client relationship (only where you have initiated contact or we have an agreement). I do not operate a newsletter or send unsolicited marketing communications.
• To maintain and secure the website: Utilizing the basic logs provided by the hosting platform (Webflow) to ensure the site functions correctly and is protected against malicious activity.

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3. Legal Basis for Processing Your Data

I process your personal data based on the following legal grounds:

• Consent: I process your data when you provide explicit consent (e.g., by submitting a contact form to inquire about services).
• Contractual Necessity: Processing data that is required to fulfill a contract with you (e.g., completing a commissioned calligraphy or lettering project).
• Legitimate Interests: For my legitimate business interests, such as responding to inquiries initiated by you regarding my services and maintaining the basic functionality, integrity, and security of my website using standard server logs.

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4. Data Sharing

I do not sell, rent, or share your personal information with third parties for their marketing purposes. Your data is shared only with essential service providers who assist me in operating my website and business. Specifically:

• Webflow: As my website hosting provider, Webflow processes the technical data (Website Hosting Data described in Section 1) necessary for the site's operation and security. Additionally, if you submit a contact form through my website, Webflow acts as a data processor to securely handle and deliver the form submission data to me. Webflow ensures form submissions are encrypted during transmission (HTTPS).

Webflow is obligated to handle your data securely and only use it for the purposes of providing hosting and form processing services as engaged by me. Other than these essential operational requirements, your personal data is not shared.

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5. Data Retention

I retain your personal data only for as long as necessary to fulfill the purposes for which it was collected (e.g., to respond to your query, complete a project, maintain client records as required), including for the purposes of satisfying any legal, accounting, or reporting requirements. Standard server logs collected by Webflow may be retained according to their own data retention policies for operational and security purposes.

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6. Your Data Protection Rights

Under GDPR, you have the following rights regarding your personal data:

• Right to Access: You have the right to request copies of your personal data that I hold.
• Right to Rectification: You have the right to request correction of any information you believe is inaccurate or completion of information that is incomplete.
• Right to Erasure: You can request that I delete your personal data under certain circumstances.
• Right to Restrict Processing: You can request that I restrict the processing of your personal data under specific conditions.
• Right to Data Portability: You have the right to request that I transfer the data I have collected on you to another organization, or directly to you, under certain conditions (applies mainly to data provided by consent or contract).
• Right to Object: You have the right to object to my processing of your personal data based on legitimate interests.

To exercise any of these rights, please contact me at info@carrywouters.be.

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7. Security of Your Data

I take the security of your personal data seriously. I rely on the security measures implemented by Webflow for hosting and form processing, including HTTPS encryption for data transmission. I also implement appropriate organizational measures to protect data once received.

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8. Cookies

This website does not use cookies. Therefore, no cookie banner or preferences management is necessary.

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9. Changes to This Privacy Policy

I may update this Privacy Policy from time to time to reflect changes in my practices or for other operational, legal, or regulatory reasons. When I do, I will post the updated policy on this page and revise the "Effective Date" at the top. I encourage you to review this policy periodically.

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10. Contact Information

If you have any questions or concerns about this Privacy Policy, or if you wish to exercise any of your data protection rights, please contact me:

Carry Wouters
Email: info@carrywouters.be

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